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Reception / Admin

Reception

  • Responsibility for Front of House service delivery including, but not limited to answering telephone calls (internal and external), hospitality and meeting and greeting of clients and visitors to the building.
  • Maintaining electronic and hard copy diary bookings, maintenance of booking system for meeting rooms.
  • To take calls from the switchboard during busy periods
  • Setting up and maintenance of clean, clutter free Reception and meeting rooms and carrying out checks to ensure all areas have been cleaned, tidied and stationery fully stocked.
  • Monitoring of cleaning to front of house and liaising with cleaning contractor through communications book.
  • Organising courier collections/taxi bookings and reconciling relevant invoices
  • Recording of all hand delivered items and arranging delivery to relevant fee-earner
  • Recording external visitors to the building (other than clients) and informing staff via e-mail of their presence in the building.
  • Organising lunches for internal and client meetings as required. Occasional collection of orders if required.
  • Processing of credit/debit card payments,
  • Ensuring visitor departures from the building are logged.
  • Assuming responsibility for Fire Warden position for ground floor area.
  • Sending faxes and occasional photocopying .
  • Ordering of sundries, i.e. catering and vending supplies, beverages for office, maintaining stock control
  • Assisting with AV, conference call and voicemail set up
  • Labelling of outgoing post and electronic entry onto Royal Mail OBA (on line business account).

Administrator

  •  Collection of post/accounts items from internal trays x 5 daily
  •  Occasional assistance with opening, date stamping and distribution of incoming mail.
  • Occasional afternoon banking of incoming cheques
  • Sorting of outgoing mail into DX/RM deliveries and assisting with entry onto OBA and DX collection
  • Document management tasks to include photocopying, prepping for scanning, scanning, binding, pdf printing etc.
  • Maintenance and processing of work flow sent through to CHAdmin mailbox

 

 

Interested?

To be considered for this vacancy, please click here to email us your CV.