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Contact us today : 01895 233666
Email: caroline@directions-recruitment.co.uk

PA

The role is based in Harrow and is to start on Tuesday next week

please email me if you are interested and I will get back to you if your cv is suitable

we do need to see your cv reflects the above that you are or have been a PA and that you have a caring nature but are very efficient for a very busy role and that this role is for about 6 weeks as we are also looking for someone perm for this role

Main duties and responsibilities

  • Act as PA to the Director of Pastoral Care
  • Provide administrative and secretarial support to the Director.
  • Proactively manage incoming correspondence, emails and telephone calls for the Director by identifying priority items and taking action where possible.
  • Using MS Office skills, assist the Director with the preparation of correspondence, briefing papers, policies, reports, spreadsheets and presentations.
  • Proactively manage the Director's diary to provide accurate and reliable schedules, ensuring that all appointments are managed, and conflicts resolved.
  • Act as the first point of contact for telephone calls, visitors and staff who wish to speak with the Director
  • Coordinate and provide support at a wide range of meetings and committees related to the pastoral life of the School, This will include scheduling, arranging catering or providing refreshments, preparing and circulating documents, minute-taking and any follow-up action, including the formal writing up of minutes.
  • Ensure that all relevant policies and documents on the intranet and School website are updated.
  • Support with the coordination and administration of safeguarding activities and all policies/procedures/training relating to it.
  • Arrange and prepare relevant documentation for new teachers’ pastoral inductions.
  • Maintain effective filing of both paper and electronic materials.
  • SMT support
  • Provide, as required, confidential secretarial service to members of the SMT.
  • Assist the School Clerk with administrative tasks.
  • Support the Secretary to the Deputy Head Master with the organisation and administration of parents’ meetings.
  • Cover for other secretarial staff in the SMT office, be mutually supportive and cover duties during colleagues’ absences and at times of additional pressure.

Communication

  • Welcome and look after visitors, always promoting a positive image of the School.
  • Assist all visitors to the SMT offices in a helpful and diplomatic manner.
  • Liaise closely with other members of the SMT secretariat and maintain regular contact with the Head Master’s secretarial team to ensure a coordinated approach is adopted.
  • Ensure relevant information is uploaded onto the School website and intranet.
  • Deal with confidential issues as directed.
  • Treat all conversations and meetings with SMT members with discretion and confidentiality.

Interested?

To be considered for this vacancy, please click here to email us your CV.

Your contact for this vacancy is

Caroline Wren Consultant

To apply, please click here to email us your CV, or call Caroline Wren on
01895 233666.

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