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PA / Administrator

Main Responsibilities:

Executive PA Duties
• Proactively managing the diary of the CEO, prioritising key business appointments and events

• Assist with managing workload, to ensure all urgent and time-sensitive issues are dealt with in a timely manner

• Attend meetings with clients/suppliers or 3rd parties, list actions and follow up with relevant team members, including CEO

• Prepare and assist in creating and formatting documents, e.g. presentations, briefing papers

• Responsibility for responding to correspondence on behalf of the CEO and/or escalating where appropriate

• General support for the leadership team (Board, C-Suite) and assist in other duties as requested

• Co-ordinating with the IT department regarding equipment, software, office requirements and resolving general issues • Booking rooms, taking minutes, answering the telephone, greeting guests, taking post/items to the post office, distribution of post and deliveries

• Assisting with organising staff and corporate events

• Coordinating with the finance department to reconcile office expenses and raising PO’s, where appropriate

• Arrange gifts for team members and clients

• H & S coordinator, including First Aid, Fire Marshall, internal H & S building checks and coordinating with suppliers

• Management of facilities, liaising with suppliers (gardeners, cleaners etc.) equipment, and ordering of stationery etc.

• Assist with office refurbishment, sourcing and liaising with suitable contractors

• Arranging and monitoring subscriptions

• Organising travel nationally with some international travel

• Assist with admin duties as required by the office and arrangement of catering for meetings as required

• Adhere to all company policies, procedures and business ethics codes including anti-bribery policy and Environmental and Quality Management System (compliant with ISO 9001 and 14001)

Skills Required:

• Previous experience as an Executive Assistant with strong organisational skills and multi-tasking experience

• Firm with professional and courteous manner, excellent interpersonal skills. Maintain confidentiality

• Previous experience of office/ H & S co-ordination is highly desirable, training for First Aid and Fire Marshall will be provided

• Experience of prioritising workloads and schedules, continually updating with changes

• Able to manage upwards, ensuring follow-ups and actions are chased

• Excellent communication skills both verbally and in written form

• Target driven and ability to work to timely deadlines

• MS Office Suite packages are essential, including Outlook, Word, Excel and PowerPoint. Able to use internet programs

• Focused, accurate with good attention to detail

• UK Driving license or similar

Interested?

To be considered for this vacancy, please click here to email us your CV.

Your contact for this vacancy is

Caroline Wren Consultant

To apply, please click here to email us your CV, or call Caroline Wren on
01895 233666.

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