Assist the Facilities/Office Manager with the following: Main Building Issues • Liaising with security to issue security passes to staff • Monitoring and liaising with security/building manager cleaning of common parts and bin store issues • Monitoring and liaising with security/building manager faults with lights in commons parts. • Monitoring and liaising with security/building manager on building issues as and when they arise • Liaising with building manager/tenant on building issues to include fire evacuations; fire risk assessments, signage and security generally. • Liaising with tenants and Landlords’ agents in relation to issues within their demise to include faults with air conditioning, faults with security entry system and signage. • Arranging electricians, plumbers and builders as and when faults arise. • Assisting with all queries raised by Office Manager to include cleaning, electrical and health and safety issues. • Dealing with tenants. General ad-hoc enquiries but to include issuing of keys and fobs to staff. • Lease renewals • Forwarding to staff, issues fed back by agents handling these sites. Projects • Meeting and planning moves/changes with external supplies and internal teams. Budgets • Liaising with Director of Finance and accounts team plus external providers to review/agree annual budgets and ad hoc budgets for projects. • Managing the team on a daily basis also to include organising sickness and holiday cover for members of the team. • Monitoring secure destruction bins and liaising with contractor for extra collections. • Regular communication and meeting with external supplies to arrange maintenance, contracts and reviews of service provided. • Checking and authorisation of invoices from suppliers • Faults and Servicing: • Operable Wall System in client meeting rooms • Alarm to areas of building • All fire equipment in areas of building • Monitoring goods in vending machine and arranging services • All electrical appliances to include water machines. Fridges and dishwashers. • All lighting Health & Safety Issues: • New staff inductions • Training and replacing Fire Wardens • Training and replacing First Aiders • Staff requests for alternative seating/desk • PAT • Fire Risk Assessment • Full Fire Evacuations (bi-annual) • Meeting and assisting marketing with internal events • Ordering drinks/food • Liaising with reception for parking • Liaising with DMC for clearing of room • Liaising with cleaners for post-event cleaning. • Assisting at the event.
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